Colebrook Consolidated School
COLEBROOK BOARD OF EDUCATION Special Meeting – January 14, 2009
MINUTES
BOARD MEMBERS PRESENT: Brad Bremer, Lisa Fragale, Sherri Gray, Jeanne Jones, BOARD MEMBERS ABSENT: None ADMINISTRATION PRESENT: James Chittum, Beth Driscoll
OTHERS PRESENT: Barney Adams, Ron Aubel, Robin Bielawiec, Becky
2. Pledge to the Flag: The Board recited the pledge. 3. Prospective Board Member Interviews:
The motion was made by Susan Read Stanton and seconded by Sherri Gray to enter into Executive Session to interview prospective Board members. The motion was unanimously approved. Entered
Executive Session at 6:05 p.m. The following candidates were invited into Executive Session for interviews: 1st Interview Becky Klimkosky 2nd
Interview Keirsten Williams 3rd Interview Helen Louise Plager 4th Interview Kevin Nelligan 5th
Interview Barney Adams 6th Interview Noah Ullman (teleconference) The motion was made by Sherri Gray and seconded by Susan Read Stanton to exit Executive Session. The
motion was unanimously approved. Exited Executive Session at 7:30 p.m. 4. Consideration of the Minutes: Jeanne Jones moved to approve the Minutes of the Regular Board of Education Meeting of
December 3, 2008. Sherri Gray seconded the motion. The motion was unanimously approved. 6. Correspondence: a.
Letter from Ron Aubel and Gary Scheft of Ice House Garlic – This letter was reviewed. b. Letter from Becky Klimkosky
– Letter was reviewed during Agenda Item #3, Prospective Board Member Interviews. c. Letter from Kevin Nelligan
– Letter was reviewed during Agenda Item #3, Prospective Board Member Interviews. d. Letter from Helen Louise Plager
– Letter was reviewed during Agenda Item #3, Prospective Board Member Interviews. e. Letter from Noah Ullman
– Letter was reviewed during Agenda Item #3, Prospective Board Member Interviews. f. Letter from Keirsten Williams
– Letter was reviewed during Agenda Item #3, Prospective Board Member Interviews. 7. Budget: 8. Unfinished Business: None 9. New Business: a. Student Support Services Response to Intervention
- A RTI Update was presented by Paula Morabito (Director of Shared Services), Vikki Pac (Language Arts Consultant), and Robin Bielawiec (Special Education Teacher).
b. Consideration of Building Project Recommendation from Facilities Study Committee
– Architect Jim Lawler discussed the Renovate as New Project. He reviewed changes in the renovation. Major changes include putting small group areas to front of building, addition of teacher/conference room space and front office/superintendent/principal/nurse to front of school. The mill rate impact was discussed.
Sherri Gray moved that the Board approve the schematic design for a building project as presented in the November 24, 2008 Conceptual Design Study modified January 8, 2009 with its scope qualifying
for "renovate as new" and per Design B-1 as recommended by the Facilities Study Committee. Jeanne Jones seconded the motion. The motion was unanimously approved.
Sherri Gray moved that the Board forward a request to the Board of Selectmen to initiate a process whereby the Town of Colebrook's legislative authority authorize a special capital appropriation of
funds equaling six million dollars, with an expected reimbursement of 40.7% resulting in an estimated $3,558,000 cost to the Town, to cover the cost of a building project comprised of a "renovate as
new" building renovation and an addition as per Design B-1 as contained in Colebrook Consolidated School Conceptual Design Study, November 24, 2008 modified January 8,
2009 developed by C. J. Lawler Associates, LLC. Susan Read Stanton seconded the motion. The motion was unanimously approved. c.
Presentation of Superintendent's 2009-2010 Budget Proposal
– Jay Chittum presented his 2009-2010 budget proposal. There was a discussion of the total increase of 6.32% and where increases were. The Board will continue its discussion and consider possible reductions at the February 4, 2009 meeting.
d. Series 0000 Policies - Mission, Goals and Philosophy for First Reading
– The policies were reviewed by the Board. The motion was made by Jeanne Jones and seconded by Susan Read Stanton to accept the Series 0000 Policies – Mission, Goals and Philosophy for First Reading.
The motion was unanimously approved. e. Bullying Policy for First Reading
– Jay Chittum presented the Bullying Policy. The motion was made by Sherri Gray and seconded by Jeanne Jones to accept the Bullying Policy for First Reading. The motion was
unanimously approved. f. Administration of Medication by School Personnel Policy for First Reading
– Jay Chittum stated that there was no change in the policy. Susan Read Stanton moved and Sherri Gray seconded the motion to approve the Administration of Medication by School Personnel Policy for First Reading.
The motion was unanimously approved. g. Recognition of Service
– Susan Read Stanton was presented with a pin and letter of recognition from CABE for 10 years of service on the Board. Greg Nichols was presented with a gift and letter of recognition from the
Board for 5 years of service and his many contributions. Although absent from tonight's meeting, John Rigby will be presented with a gift and letter of recognition for his
service to the Board. h. Acceptance of Donation from Ice House Garlic
– The motion was made by Jeanne Jones and seconded by Sherri Gray to accept the donation from Ice House Garlic. The motion was unanimously approved. 10. Superintendent's Report
– The report was discussed. a. Building & Grounds – No report. b. CABE – No report. c. Curriculum – No report. d. Education Connection – No report. e.
Facilities Study – No report. f. Personnel & Policy – The Committee will meet on February 4, 2009 at 5:30 p.m. g. Shared Services – No report. h. Strategic Plan
– No report. i. Transportation – No report. The motion was made by Susan Read Stanton to move into Executive Session. Sherri Gray seconded the motion.
The motion was unanimously approved. Entered Executive Session at 10:15 p.m. The motion to exit Executive Session was made by Susan Read Stanton and seconded by Sherri Gray. The motion was unanimously
approved. Exited Executive Session at 10:55 p.m. Susan Read Stanton moved to approve Barney Adams to fill a vacant seat on the Board of Education. Sherri Gray seconded the motion.
The motion was unanimously approved. Jeanne Jones moved to approve Helen Louise Plager to fill a vacant seat on the Board of Education. Sherri Gray seconded the motion.
The motion was unanimously approved. 12. Adjournment – The motion to adjourn the meeting was made by Susan Read Stanton and seconded by Sherri Gray. The motion was unanimously approved.
The meeting adjourned at 11:03 p.m. Respectfully submitted,
Lisa Fragale, Acting Secretary
Susan Read Stanton
Klimkosky, Craig Maiolo, Paula Morabito, Kevin Nelligan, Greg Nichols,
Vikki Pac, Helen Louise Plager, Keirsten Williams
1. Meeting Call to Order: The meeting was called to order at 6:08 p.m. by Brad Bremer.
5. Public Comment: Sherri Gray reported that two former students are going to the inauguration. The
students will participate in various leadership activities, as well. This is through PYIC (Presidential Youth Inaugural Conference).
a. Capital Spending
– Jay Chittum reported that there has been no spending or change.
b. Quarterly 2008-2009 Budget Update
– Jay Chittum reviewed the update. There are difficulties with heating fuel and locking in at a set price. There is an approximate $9,000 discrepancy. The state gave the town $1,400 toward the deficit. Special education out-placement and transportation deficit was noted and will be discussed at the next meeting.
11. Committee Reports:
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